Workflow Management
Registration
The workflow starts with registration of patient at the main reception or at remote locations. The registration process keeps track of old patients, accounts, revisits, clinical history and photos. The user can direct the patient with the pre sampling instructions and procedures involved. User can also record registration documents required, additional clinical parameters required as per test requisitions. The patient requests such as urgent/stat requirements, mode of delivery of reports, home collections, appointments, reminders can also be noted down. The system automatically calculates the standard charges, corporate charges and discounts available. Enhanced test search facility helps in quick test selection. The patient can be issued a booking slip, receipt, bill, or test requisition form (TRF). The requisition can also be received via internet or electronic media such as email, flash drives from various medical establishments.
The Sample Control
The Sample collection and receiving department maintains complete control over the number and type of samples to be collected and received. The predefined samples types are shown with respective tests in sample color code. Once the relevant sample is collected the technician can print barcodes and can send the sample for preprocess or transport sample accompanied by test requisition forms. Predefined warning messages are shown regarding method of collection, temperature of collection, receiving, sending and rejection criteria. A comprehensive test outsourcing management system has been provided to keep track of outsourced samples. The process time management (TAT) is initiated to control the turnaround time management. The sample control keeps track of place of sample collection, sample status, type or site of sample collection, temperature of sending and receiving the sample, reason of repeat with user record. User can keep control on samples collected, not collected, repeated and received depending upon laboratory location. Search filter and options are also provided to search patients and samples.
Sample Transportation & Receiving
This module keeps record of transportation of sample from various collection centres and locations. The system maintains the record for each batch with the date and time of dispatch, temperature of sending and receiving the batches at the processing centres. Special options are provided to record discrepancies. The sample are received at various workstations using barcode system.
Workload List Management
Labmate.net ERP LIMS assigns the tests to appropriate workstation for processing. The workstation technician has access to the assigned department, workstation, analyzer and tests with patients as per the security settings for the user. The online workstation control helps the technician to look at sample status, work status, interface results and result reporting. The output on paper of workload list is totally avoided thus saving paper. The module shows current samples, previous samples to be processed and repeat samples to be processed. Special checking at three levels is provided in terms of checking, provisional authentication and final authentication.
Labmate Connect: Analyzer Interface Management
The analyzer interface provides complete control over laboratory analyzers. The analyzer workload can be managed manually in case of unidirectional interface or can be managed automatically thru bidirectional interface. The workload list is loaded automatically on the respective analyzer thru barcode in real time or in batch processing modes. The date and time of analysis started, finished, quantitative results, qualitative results, location of the sample, analyzer details are recorded. The results are marked with normal, abnormal, panic color coding for immediate attention depending upon the predefined ranges. The physical interface protocols such as serial communication, Wi-Fi, TCP/IP protocol and file transfer protocol can be used. Industry standard data protocol such as HL7, ASTM-1394 data transfer protocol, proprietary protocols have been developed to provide interfacing with most of the analyzers available in the industry.
Result Report Entry
The result can be entered manually or directly thru interfacing analyzers. The results are marked with normal, abnormal, panic color coding for immediate attention depending upon the predefined normal ranges. The result reporting can be done depending upon the department, workstation, test and patient. The security authorization of the user shows only the allowed parameters to the reporting user. Special checking at three levels is provided in terms of checking, provisional authentication and final authentication. The reports are released for printing and distribution on final authentication. The result modification is monitored and is recorded with reason. Modified results are also kept along with the user details. The module keeps track of process times at all times for TAT purposes. The reporting doctor work can be tracked and summary reports can be printed.
Advance Result Reporting Features
All the external reports such as graphs, analyzer printouts can also be attached using a document management system. The reporting doctor can attach special comments for reference. The results can be repeated from same sample or fresh sample with the reason for repeat. Images can be acquired from microscopes directly or other imaging equipment using special image capture button. The acquired or scanned images can be edited and printed in the patient reports. The special report formats for numerical reports such as biochemistry, word reports for urine analysis, descriptive and synoptic reporting formats for histopathology and tabular reports for microbiology are provided.
Reporting Management
The reporting module shows list of all patients to be reported on a particular date with status on the basis of various filters such as patient id, workstation, department and analyzer as per user security. The reports status such as reported, checked, provisional authenticated, final authenticated, printed and pending with dates are shown. User can change and update parameters such as test not performed (TNP) or unsatisfactory results (UNSAT). Special options have been provided for recording TAT delay, repeat tests, important remarks, attachments of reports and documents. Reporting or authenticating user can also view patient clinical history, patient test result history and contact persons related to the patient.